BP 4040. (a)
Employee Use of Technology
The Governing Board recognizes that technology can enhance employee performance by improving access to and exchange of information, offering effective tools to assist in providing a quality instructional program, and facilitating operations. The Board expects all employees to learn to use the available electronic resources that will assist them in their jobs. Internet access shall be deemed a priviledge and subject to district regulation and control. Employees shall be responsible for the appropriate use of technology and shall use the district's electronic resources only for purposes related to their employment. Such use is a privilege which may be revoked at any time. As needed, staff shall receive training in the appropriate use of these resources.
(cf.0440 - District Technology Plan)
(cf.4032 - Reasonable Accommodation)
(cf.4131 - Staff Development)
(cf.4231 - Staff Development)
(cf.4331 - Staff Development)
(cf.6162.7 - Use of Technology in Instruction)
(cf.4119.25/4219.25/4319.25 - Political Activities of Employees)
Employees should be aware that computer files and communication over electronic networks, including e-mail and voice mail, are not private. This technology should not be used to transmit confidential information about students, employees, or district affairs.
To ensure proper use, the Superintendent or designee may monitor the district's technological resources, including e-mail and voice mail systems, at any time without advance notice or consent. If passwords are used, they must be known to the Superintendent or designee so that he/she may have system access when the employee is absent.
The Superintendent or designee shall establish administrative regulations which outline employee obligations and responsibilities related to the use of technology. Employees who fail to abide by these regulations shall be subject to disciplinary action, revocation of the user account, and legal action as appropriate.
(cf.4118 - Suspension/Disciplinary Action)
(cf.4218 - Dismissal/Suspension/Disciplinary Action)
The Superintendent or designee may establish guidelines and limits on the use of technological resources. He/she shall ensure that all employees using these resources have access to related policies, regulation and guidelines. Employees may be asked to acknowledge in writing that they have read and understood these policies, regulations and guidelines.
(cf.4112.9/4212.9/4312.9 - Employee Notifications)
In the event that the use of an electronic resource affects the working conditions of one or more employees, the Superintendent or designee shall notify the employees' exclusive representative.
(cf.4143/4243 - Negotiations/Consultation)
Legal Reference:
EDUCATION CODE
11600 - 11609 Education Technology Grant Program Act of 1996
51870 - 51884 The Morgan-Farr-Quackenbush Education Technology Act
of 1992
GOVERNMENT CODE
3543.1 Rights of employee organizations
PENAL CODE
632 Eavesdropping on or recording confidential communications
UNITED STATES CODE, TITLE 20
6801-7005 Technology for Education Act of 1994
Management Resources:
CDE PUBLICATIONS
K-12 Network Technology Planning Guide: Building the Future, 1994
1223.94 Acceptable Use of Electronic Information Resources
AR 4040.(a)
All Personnel
Employee Use of Technology
User Obligations and Responsibilities
Employees are authorized to use the district's on-line services in accordance with user obligations and responsibilities specified below.
1. The employee in whose name an on-line services account is issued is responsible for its proper use at all times. Users shall keep personal account numbers, home addresses and telephone numbers private. They shall use the system only under their own account number.
2. Employees shall use the system only for purposes related to their employment with the district. Commercial, political and/or personal use of the system is strictly prohibited. The district reserves the right to monitor any on-line communications for improper use.
3. Users shall not use the system to promote unethical practices or any activity prohibited by law or district policy.
4. Users shall not transmit material that is threatening, obscene, disruptive or sexually explicit, or that could be construed as libel, slander, threats of bodily harm, or harassment or disparagement of others based on their race, national origin, sex, sexual orientation, age, disability, religion, or political beliefs.
5. Copyrighted material may not be placed on the system without the author's permission. Users may download copyrighted material for their own use only and only in accordance with copyright laws.
(cf.6162.6 - Use of Copyrighted Materials)
6. Vandalism will result in the cancellation of user privileges. Vandalism includes uploading, downloading, or creating computer viruses and/or any malicious attempt to harm or destroy district equipment or materials or the data or any other user.
7. Users shall not read other users' mail or files; they shall not attempt to interfere with other users' ability to send or receive electronic mail, nor shall they attempt to read, delete, copy modify, or forge other users' mail.
8. Users shall report any security problem or misuse of the network to the Superintendent or designee.
(cf.6163.4 - Student Use of Technology)